Last Updated: 7th August 2022
1. Scope of Applicability
2. Processing of your Personal Data
We collect and use the following Personal Data related to your use of the Online Audition:
a. Information you provide to Us, such as registration information, e.g., your nickname, email address, country/region of residence.
b. Information that We collect automatically (as the case may be, subject to your consent), such as your IP address or other identifiers for the device you use to access the Online Audition, technologies such as Cookies or Web Beacons.
3. Processing Purposes
We collect and use your Personal Data related to your use of the Online Audition (collectively, the "Collected Data") to provide you with features and functions of the Online Audition, and to provide you with other requested content related to Our services and other offerings.
4. Legal Justifications for the Processing of the Collected Data
One of the key privacy law requirements is that any processing of Personal Data has to have a legal justification. We generally use the following legal justifications: the processing is necessary for (i) the performance of a contract (Art. 6 (1) (b) GDPR), (ii) compliance with a legal obligation (Art. 6 (1) (c) GDPR), (iii) realizing a legitimate interest (Art. 6 (1) (f) GDPR), and (iv) if you have provided your prior consent, we also rely on such (Art. 6 (1) (a) GDPR).
5. Data transfers and Recipients including International Data Transfers
In accordance with applicable law, We transfer your Personal Data to Our service providers, third parties (e.g., third party service providers, business partners), and, as the case may be, governmental authorities, courts, external advisors, and similar third parties. Some of the aforementioned recipients are located in jurisdictions outside the European Union / European Economic Area (jointly the "EU") and the United Kingdom such as the United States, Japan, and/or other jurisdictions that may not provide the same level of data protection as your home country/region.
6. Retention periods for and deletion of the Collected Data
The Collected Data will generally be deleted once they are no longer needed for the purposes motivating their original collection or as required by applicable law.
7. Your statutory rights
As set forth by applicable law, you have certain rights with regard to the processing or your Personal Data, each as per the conditions defined in applicable law, such as the right to get access to your data, to get them corrected, erased or handed over. Please refer any of your questions to firstname.lastname@example.org.
If you wish to exercise your data subject rights, have a privacy concern, complaint or any other question how We process Personal Data, please contact Us by mail or email:
Name: Sony Music Entertainment (Japan) Inc.
Address: 4-5 Rokubancho Chiyoda-ku, Tokyo, 102-8353 Japan
1. Processing of your Personal Data
We process the following Personal Data related to your use of the Online Audition:
a. Personal Data you provide to Us:
When you newly register for and/or in the process of the Online Audition, We collect your credential information that you provide to Us, such as your nickname, first and last name, email address, country/region of residence, address, native language, age, gender, social media account ID, your videos/voices, general self-introduction, short essay, relationships with other talent management agencies, application history, and your history of activity as a contents creator/VTuber.
b. Personal Data We collect by technical means:
In addition to any information that you choose to provide to the Online Audition, whenever you visit or interact with the Online Audition, We, as well as any third-party analytics providers or other service providers, may use a variety of technologies that automatically or passively collect information about how the Online Audition is accessed and used, including but not limited to, browser type, operating system, the page served, time on the Online Audition, and the preceding page views, which might be qualified as Personal Data ("Usage Information"). We may also automatically collect your IP address or other unique identifiers ("Device Identifiers") for the computer, mobile device, technology or other device (collectively, "Devices") you use to access the Online Audition. A Device Identifier is a number that is automatically assigned to your Device when you access a property or its servers, and Our computers identify your Device by its Device Identifier. Some mobile service providers may also provide Us or Our third-party service providers with information regarding the physical location of the Device used to access the Online Audition. The technologies used on the Online Audition to collect Usage Information, including Device Identifiers, include:
• Cookies, which may be html files, Flash files or other technology, are small text files that help store user preferences and activity ("Cookies"). A Cookie is placed on a Device when that Device is used to access or visit the Online Audition. Cookies may be used for many purposes, such as remembering you and your preferences, tracking your visits to the Online Audition and customizing your experience on the Online Audition. You may configure your browser or Device to block the use of certain Cookies. However, please note that if you choose to disable Cookies on your Device, some features of the Online Audition and Our online offerings may not function properly.
• Web Beacons, also known as image tags, pixel tags, clear GIFS or web bugs, are small pieces of code used to collect advertising data, such as counting page views, promotion views or advertising responses (“Web Beacons”). Web Beacons or similar technologies may be used for various purposes, including, without limitation, to count visitors to the Online Audition, to monitor how users navigate the Online Audition, to count how many sent emails were actually opened or to determine whether content sent was actually viewed.
• Embedded Scripts: An embedded script is programming code that is designed to collect information about your interactions with the Online Audition, such as the links you click on. The code is temporarily downloaded onto your Device from Our server or a third-party service provider, is active only while you are connected to the Online Audition, and is deactivated or deleted thereafter.
• Ad Serving and Traffic Measurement Services
We may license technology to serve advertisements on the Online Audition. In addition, We may use third party network advertisers to serve advertisements on the Online Audition and third-party analytics service providers (such as Google Analytics) to evaluate and provide Us with information about the use of the Online Audition and viewing of Our content. We do not share the information that you provide to Us, such as your nickname and/or email address with these third parties, but ad network providers, the advertisers, the sponsors, and/or analytics service providers may set and access their own Cookies, Web Beacons and embedded scripts on your Device from the Online Audition. These Cookies, Web Beacons, and embedded scripts may collect personal information or other information about your use of the Online Audition over time and other third-party websites or applications and they may otherwise collect or have access to information about you, including Usage Information. Cookies and Web Beacons, including those set by third-party network advertisers, may be used to, among other things, target advertisements, prevent you from seeing the same advertisements too many times, or conduct research regarding the usefulness of certain advertisements to you.
Please note that third parties may collect personal information about your online activities over time and across different websites when you visit or use the Online Audition or other online websites and services. For example, some third parties' embedded content or plugins on the Online Audition, such as social media sharing tools, allow their operators to learn that you have visited or interacted with the Online Audition, and they may combine this information with other, identifiable information they have collected about your visits to other websites or online services. These third parties may handle this information, and other information they directly collect through their content and plugins, pursuant to their own privacy policies.
Online Tracking. Some web browsers incorporate a “Do Not Track” feature that signals to websites that you visit that you do not want to have your online activity tracked. How browsers communicate the Do Not Track signal is not yet uniform. For this reason, the Online Audition do not respond to such signals, except where required by law.
c. Personal Data We Receive from Third Parties
(1) Service providers acting on Our behalf:
(2) Social Media Applications that Provide Personal Data to Us:
Functionality on the Online Audition may permit interactions between the Online Audition and third-party properties, such as Facebook and Twitter. Such functionality enables you to “like” a product or online content, “share” content to other properties, and otherwise link the Online Audition with another third-party property. If you choose to “like” or “share” content or to otherwise post information from or via the Online Audition to a third-party property, that information may become public and the third-party property may have access to your Personal Data and information regarding your use of the Online Audition.
2. Processing Purposes
We will use the Collected Data for the following purposes:
a. Registration for PRISM Project General Audition 2022: We use your credential information to register you as an applicant for PRISM Project General Audition 2022;
b. Service Provision: We use the Collected Data to operate, maintain, enhance and provide features and functions of the Online Audition, including processing your registration;
c. Communications: We use the Collected Data to communicate with you about the Online Audition for administrative and informational purposes. Examples of said communications include notifications related to the Online Audition, responses to your inquiries or requests, customer support-related communications and changes to any of Our terms & conditions or policies;
d. Service Improvement and Development: We use the Collected Data to optimize and improve Our services, including the Online Audition, and to develop new products, contents, services, features and functions by analyzing and understanding the usage trends and preferences of Our users;
e. Compliance with Law: We use the Collected Data to ensure compliance with Our internal policies, agreements with Our stakeholders, applicable laws and regulations, court orders, government and law enforcement requests. We also use the Collected Data to enforce or defend Our legal rights or the terms and conditions of any Our service, or to retain and store your Personal Data to comply with specific legal retention requirements, regulatory audits, and other record keeping purposes (including to meet internal and external audit requirements);
f. Fraud prevention and investigation: We will use the Collected Data to comply with monitoring, prevention, detection and investigation obligations, laws associated with the identification and reporting of illegal and illicit activity, including fraud and anti-money laundering, and financial reporting obligations;
g. Security: We will use the Collected Data to maintain the integrity and security of Our websites, contents and services and preventing and detecting security threats, fraud or other criminal or malicious activity that might compromise your Devices; and
h. Other: In any other way, with your consent or permitted under applicable law.
3. Legal Justifications of the Processing of your Personal Data
a. Performance of Contract, Art 6 (1) (b) GDPR: We use the Collected Data to provide you with the Online Audition. Such use is necessary to carry out the Online Audition.
b. Legitimate Interest, Art 6 (1) (f) GDPR: We, or a third party, have legitimate interest in using the Collected Data. In particular, We have a legitimate interest in using the Collected Data to improve and develop Our products, contents and services and to improve the safety, security, and performance of the Online Audition. When We process the Collected Data for Our legitimate interests, We make sure to consider and balance any potential impact on you, and your interests, rights and freedom under any applicable laws. We will not use the Collected Data for any processing where Our interests are overridden by the impact on you, unless We have your consent for Our processing, or otherwise required by law. You have the right to object to processing that is based on Our legitimate interests, as indicated in Section 7 below.
c. Legal Obligation, Art. 6 (1) (c) GDPR: We have a legal obligation under EU and/or Member State Law to use the Collected Data, such as the obligation to monitor, prevent, detect and investigate illegal and illicit activity, including fraud and anti-money laundering, and the obligation to provide financial reporting.
d. Consent, Art. 6 (1) (a) GDPR: Where Our processing is made based on your consent, you have the right to withdraw your consent at any time, as indicated in Section 7 below. For example, where you give Us consent to place Cookies and to use similar technologies, you will be able to opt-out of those materials in accordance with the instructions made in Our communication.
The table below summarizes the Personal Data processed for the respective purposes as well as the applicable legal basis.
Collected Data involved
Registration for PRISM Project General Audition 2022
registration information (consent and information such as email, nickname,
country/region of residence)
Service Improvement and Development
Compliance with Law
registration information, Usage Information, IP address, other Device Identifiers
Fraud prevention and investigation
4. Data transfers and recipients and legal justification for such transfers
We will make the Collected Data available to third parties as follows:
a. (Third-Party) Service providers
b. Business transfer
In the event that We sell or transfer a portion or all of Our business, the Collected Data may be transferred by Us to the purchasing or acquiring entity as part of the transaction. We will continue to ensure the confidentiality of the Collected Data before such transaction occurs, and after such transaction, We will delete the Collected Data as soon as reasonably practicable. To the extent, We transfer the Collected Data for such purposes, the transfer is based on GDPR.
c. Compliance and enforcement
We will retain, use and/or disclose any of the Collected Data as required or permitted by law, regulation or order, including to the police or other appropriate authorities, to investigate complaints made by or against you, or to protect or defend Ourselves, or others, against illegal, criminal or harmful activities. To the extent We transfer the Collected Data for such purposes, the transfer is based on GDPR.
5. International Transfer of the Collected Data
6. Retention periods for and deletion of the Collected Data
We will continue to retain the Collected Data for 12 months after the completion of PRISM Project General Audition 2022 unless local law tells Us to keep it for longer. Please note that We may be required to retain certain information by law. In principle, We will retain the Collected Data only as long as required or permitted by applicable law, in particular as long as the Collected Data may be needed to fulfill or defend against claims that are not yet time-barred. Where We no longer require the Collected Data, it will be destroyed or de-identified in line with Our policies. When We say de-identified, We mean that We will remove information that could be used to identify you from the Collected Data.
7. Your statutory rights
Under the conditions set out under applicable law (i.e., the GDPR), you have the following rights:
a. Right of access: You have the right to obtain from Us confirmation as to whether or not Personal Data concerning you is being processed, and, where that is the case, to request access to the Personal Data. The access information includes – inter alia – the purposes of the processing, the categories of Personal Data concerned, and the recipients or categories of recipients to whom the Personal Data have been or will be disclosed.
b. You have the right to obtain a copy of the Personal Data undergoing processing. For additional copies requested by you, We may charge a reasonable fee based on administrative costs.
c. Right to rectification: You have the right to obtain from Us the rectification of inaccurate Personal Data concerning you. Depending on the purposes of the processing, you have the right to have incomplete Personal Data completed, including by means of providing a supplementary statement.
d. Right to erasure (right to be forgotten): You have the right to ask Us to erase your Personal Data.
e. Right to restriction of processing: You have the right to request the restriction of processing your Personal Data. In this case, the respective data will be marked and may only be processed by Us for certain purposes.
f. Right to data portability: You have the right to receive the Personal Data concerning you which you have provided to Us in a structured, commonly used and machine-readable format and you have the right to transmit those Personal Data to another entity without hindrance from Us.
g. Right to object:
You have the right to object, on grounds relating to your particular situation, at any time to the processing of your Personal Data by Us and We can be required to no longer process your Personal Data. If you have a right to object and you exercise this right, your Personal Data will no longer be processed for such purposes by Us. Exercising this right will not incur any costs. Such a right to object may not exist, in particular, if the processing of your Personal Data is necessary to take steps prior to entering into a contract or to perform a contract already concluded.
h. Right to withdraw consent: Where Our processing is based on your consent, you can withdraw your consent at any time without giving reasons with effect for the future. Until then, We process your Personal Data legally.
Please note that the aforementioned rights might be limited under the applicable national data protection law. Please refer any of your questions to email@example.com. In case of complaints, you also have the right to lodge a complaint with the competent supervisory authority, in particular in the Member State of your habitual residence or alleged infringement of the GDPR, or if you are in the United Kingdom, the Information Commissioner’s Office (“ICO”).