Last Updated: 7th August 2022
SUMMARY OF KEY POINTS
• We use the Collected Data (defined below) to provide you with features and functions of the Online Audition, and to provide you with other requested content related to our services and other offerings. Please read “Section 1. What data do we collect when you use the Online Audition” and “Section 2. How we use the Collected Data” to learn more about this.
• Depending on where you are located, you have certain rights, including a right to object to some of the processing which we carry out. Please read “Section 8. Privacy Rights” to learn more about this.
• We disclose the Collected Data when we engage a third party to process data on our behalf, when such sharing is required by law or in certain other situations. Please read “Section 3. Who else has access to the Collected Data?” to learn more about this.
• Depending on where you are located, the Collected Data may be transferred out of your home country/region to the United States, Japan, and other jurisdictions that may not provide the same level of data protection as your home country/region. Please read “Section 5. International Transfer of the Collected Data and Consent for Processing” to learn more about this.
1. What data do we collect when you use the Online Audition
The provision of your Personal Information is voluntary. However, if you do not provide us with your Personal Information, we may not be able to provide you with the requested services or respond to your requests.
Information you provide to us:
When you newly register for and/or in the process of the Online Audition, we collect your credential information that you provide to us, such as your nickname, first and last name, email address, country/region of residence, address, native language, age, gender, social media account ID, your videos/voices, general self-introduction, short essay, relationships with other talent management agencies, application history, and your history of activity as a contents creator/VTuber.
Information we collect automatically:
In addition to any information that you choose to provide to the Online Audition, whenever you visit or interact with the Online Audition, we, as well as any third-party analytics providers or other service providers, may use a variety of technologies that automatically or passively collect information about how the Online Audition is accessed and used ("Usage Information"). Usage Information may include, without limitation, browser type, operating system, the page served, time on the Online Audition, and the preceding page views. Usage Information is treated as Personal Information where required by law.
We may also automatically collect your IP address or other unique identifiers ("Device Identifiers") for the computer, mobile device, technology or other device (collectively, "Devices") you use to access the Online Audition. A Device Identifier is a number that is automatically assigned to your Device when you access a property or its servers, and our computers identify your Device by its Device Identifier. Some mobile service providers may also provide us or our third-party service providers with information regarding the physical location of the Device used to access the Online Audition.
The technologies used on the Online Audition to collect Usage Information, including Device Identifiers, include:
• Cookies: "Cookies" (which may be html files, Flash files or other technology) are small text files that help store user preferences and activity. A Cookie is placed on a Device when that Device is used to access or visit the Online Audition. Cookies may be used for many purposes, such as remembering you and your preferences, tracking your visits to the Online Audition and customizing your experience on the Online Audition. You may configure your browser or Device to block the use of certain Cookies. However, please note that if you choose to disable Cookies on your Device, some features of the Online Audition and our online offerings may not function properly.
• Web Beacons: “Web beacons” (also known as image tags, pixel tags, clear GIFS or web bugs) are small pieces of code used to collect advertising data, such as counting page views, promotion views or advertising responses. Web beacons or similar technologies may be used for various purposes, including, without limitation, to count visitors to the Online Audition, to monitor how users navigate the Online Audition, to count how many sent e-mails were actually opened or to determine whether content sent was actually viewed.
• Embedded Scripts: An embedded script is programming code that is designed to collect information about your interactions with the Online Audition, such as the links you click on. The code is temporarily downloaded onto your Device from our server or a third-party service provider, is active only while you are connected to the Online Audition, and is deactivated or deleted thereafter.
Please note that third parties may collect Personal Information about your online activities over time and across different websites when you visit or use the Online Audition or other online websites and services. For example, some third parties' embedded content or plugins on the Online Audition, such as social media sharing tools, allow their operators to learn that you have visited or interacted with the Online Audition, and they may combine this information with other, identifiable information they have collected about your visits to other websites or online services. These third parties may handle this information, and other information they directly collect through their content and plugins, pursuant to their own privacy policies.
Online Tracking. Some web browsers incorporate a “Do Not Track” feature that signals to websites that you visit that you do not want to have your online activity tracked. How browsers communicate the Do Not Track signal is not yet uniform. For this reason, the Online Audition do not respond to such signals, except where required by law.
Ad Serving and Traffic Measurement Services We May Use:
We may license technology to serve advertisements on the Online Audition. In addition, we may use third-party network advertisers to serve advertisements on the Online Audition and third-party analytics service providers (such as Google Analytics) to evaluate and provide us with information about the use of the Online Audition and viewing of our content. We do not share the information that you provide to us, such as your nickname and/or email address with these third parties, but ad network providers, the advertisers, the sponsors, and/or analytics service providers may set and access their own Cookies, Web beacons and embedded scripts on your Device from the Online Audition. These Cookies, Web beacons, and embedded scripts may collect Personal Information or other information about your use of the Online Audition over time and other third-party websites or applications and they may otherwise collect or have access to information about you, including Usage Information. Cookies and Web beacons, including those set by third-party network advertisers, may be used to, among other things, target advertisements, prevent you from seeing the same advertisements too many times, or conduct research regarding the usefulness of certain advertisements to you.
To opt-out of such Cookies, please exercise choice below:
To generally opt-out of interest-based advertising on mobile-optimized or desktop websites, please visit the Digital Advertising Alliance (DAA) in US (http://youradchoices.com), the Network Advertising Initiative (NAI) in US (https://www.networkadvertising.org/), the Digital Advertising Alliance of Canada (DAAC) in Canada (http://youradchoices.ca/) or the European Interactive Digital Advertising Alliance (EDAA) in Europe (http://www.youronlinechoices.eu/). Please note that by opting out of such Cookies, you may still receive advertisements, but the network from which you opted out will no longer deliver ads tailored to your interests.
Please review your Internet browser settings, typically under the sections "Help" or "Internet Options," to exercise choices you have for certain Cookies that are not part of the DAA, NAI, DAAC or EDAA.
For instructions on how to configure your browser settings to reject Cookies being served by companies that are not part of the DAA, NAI, DAAC or EDAA, click here or go to https://www.allaboutcookies.org/manage-cookies/. You can also delete all Cookies that are already on your computer's hard drive by searching for and deleting files with "cookie" in it.
Additional Opt-Out Choices: You may configure your browser or Device to block the use of certain Cookies.
Please note that without certain Cookies, it may make it difficult for you to use certain features on the Online Audition.
Social Media Applications:
Functionality on the Online Audition may permit interactions between the Online Audition and third-party properties, such as Facebook and Twitter. Such functionality enables you to “like” a product or online content, “share” content to other properties, and otherwise link the Online Audition with another third-party property. If you choose to “like” or “share” content or to otherwise post information from or via the Online Audition to a third-party property, that information may become public and the third-party property may have access to information about you and your use of the Online Audition.
Third Party Content, Links to Other Properties and Services, and Our Content on Other Websites
Certain content on the Online Audition may be hosted and served by third parties, which may include third-party widgets (such as those that allow you to "like" or "share" content with third-party websites and interactive services or to provide ratings and reviews). In addition, when you are on the Online Audition you may be directed to other websites that are operated and controlled by third parties that are beyond our control. This includes links from advertisers, sponsors and partners that may use our logo(s) as part of a co-branding agreement. In addition, our content and widgets may be included on web pages and websites that are not associated with us and over which we have no control. These other websites may send their own Cookies to your Device, and they may independently collect data or solicit Personal Information. We are not responsible for the privacy practices of any third party.
2. How we use the Collected Data
We will use the Collected Data for the following purposes:
• Registration for PRISM Project General Audition 2022: We use your credential information to register you as an applicant for PRISM Project General Audition 2022;
• Service Provision: We use the Collected Data to operate, maintain, enhance and provide features and functions of the Online Audition, including processing your registration;
• Communications: We use the Collected Data to communicate with you about the Online Audition for administrative and informational purposes. Examples of said communications include notifications related to the Online Audition, responses to your inquiries or requests, customer support-related communications and changes to any of our terms & conditions or policies;
• Service Improvement and Development: We use the Collected Data to optimize and improve our services, including the Online Audition, and to develop new products, contents, services, features and functions by analyzing and understanding the usage trends and preferences of our users;
• Compliance with Law: We use the Collected Data to ensure compliance with our internal policies, agreements with our stakeholders, applicable laws and regulations, court orders, government and law enforcement requests. We also use the Collected Data to enforce or defend our legal rights or the terms and conditions of any our service, or to retain and store your Personal Information to comply with specific legal retention requirements, regulatory audits, and other record keeping purposes (including to meet internal and external audit requirements);
• Fraud prevention and investigation: We will use the Collected Data to comply with monitoring, prevention, detection and investigation obligations, laws associated with the identification and reporting of illegal and illicit activity, including fraud and anti-money laundering, and financial reporting obligations;
• Security: We will use the Collected Data to maintain the integrity and security of our websites, contents and services and preventing and detecting security threats, fraud or other criminal or malicious activity that might compromise your Devices; and
• Other: In any other way, with your consent or permitted under applicable law.
3. Who else has access to the Collected Data?
We will make the Collected Data available to any legal entities controlled by SME, and third parties as follows:
Third-party service providers
In the event that we sell or transfer a portion or all of our business, the Collected Data may be transferred by us to the purchasing or acquiring entity as part of the transaction. We will continue to ensure the confidentiality of the Collected Data before such transaction occurs, and after such transaction, we will delete the Collected Data as soon as reasonably practicable after such transaction.
Compliance and enforcement
We will retain, use and/or disclose any of the Collected Data as required or permitted by law, regulation or order, including to the police or other appropriate authorities, to investigate complaints made by or against you, or to protect or defend ourselves, or others, against illegal, criminal or harmful activities.
4. Data Retention, Managing the Collected Data
We will continue to retain the Collected Data for 12 months after the completion of PRISM Project General Audition 2022 unless local law tells us to keep it for longer. Please note that we may be required to retain certain information by law. Where we no longer require the Collected Data, it will be destroyed or de-identified in line with our policies. When we say de-identified, we mean that we will remove information that could be used to identify you from the Collected Data.
5. International Transfer of the Collected Data
This may impact your rights in your local jurisdiction and also in the applicable overseas jurisdiction(s). These overseas jurisdictions may also need to disclose your Personal Information to a third party, such as an overseas authority.
We undertake reasonable security measures designed to protect against the loss, misuse or alteration of the Collected Data. We take information security very seriously but we cannot guarantee or warrant the absolute security of any information that we store on our systems or that is stored on our third-party contractors’ systems.
7. Children’s Privacy
We are committed to complying with all applicable laws and regulations regarding the collection, storage and use of Personal Information concerning children, including applicable local legislation in other countries/regions. The Online Audition is intended for a general audience; it is not directed to and does not knowingly collect Personal Information from children under the age of 18. Depending on your country/region of residence, this age of children may differ. If you are a parent or guardian and are concerned that your child has provided us with Personal Information without your consent, you should contact us as indicated in Section 10 below.
8. Privacy Rights
In some countries/regions, you have certain rights with respect to the Personal Information we hold about you. These may include the right to request a copy of the Collected Data that we or our group companies holds about you and/or you may request that we provide a copy, correct, amend, delete, erase, destroy, object or block/restrict processing and/or use of such Collected Data if it is inaccurate. In some countries/regions, you may also ask us to provide some types of the information to you in a structured, machine-readable format and ask us to share (port) such data with another controller. These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law to keep, or have compelling legitimate interests in keeping. If you would like to exercise any of these rights, please contact us as described in Section 10 below. If you are not satisfied with how we have handled your questions, concerns or have any complaints about how we process personal data, you have a right to lodge a complaint with the local data protection supervisory authority.
[Notice to Hong Kong Residents]
Under the Hong Kong Personal Data (Privacy) Ordinance, you have the right to request access to, and correction of, your Personal Information. If you would like to exercise any of these rights, please contact us as described in Section 10 below.
10. Contact Information
If you have a privacy concern, complaint or question, please contact the following:
Sony Music Entertainment (Japan) Inc.
4-5 Rokubancho Chiyoda-ku, Tokyo, 102-8353 Japan
DPO: Michio Mori